We have discussed the importance of a letter of recommendation (LOR) for your application abroad. While getting the format right is important, students must remember how a Recommendation Letter should be sent abroad to universities.
Check: 7 Tips To Choose The Best University To Study Abroad
Modes of Sending Recommendation Letters
The mode of sending an LOR depends on the university you are applying to. Most universities have specific requirements for how they need a recommendation letter to be submitted. However, if they do not specify (for both online and offline submissions), there are some basics a student must always keep in mind.
Online Form Submission
These are the easiest to submit and involve filling out an online form, which is then submitted with the click of a button. Some universities provide the listed recommenders with a login portal to log in and answer a few questions about the student. Although this form is the simplest to file, the format for recommendation letters is frequently the most difficult. The institution may ask the recommender to attach the LOR in the appropriate format, thus students are urged to have the written LORs prepared and scanned.
Universities frequently demand that recommenders submit recommendation letters to the admission office using their official email addresses. It's crucial to remember that the recommender needs to be given the application reference number they need to put in the subject line of the email. An official email ID is important; if the recommender cannot offer one, it is advised to choose a different recommender who can. Generic email IDs are generally not accepted by universities. However, in some cases, if the recommender can validate the use of a personal email ID, it may be accepted. The recommendation letters should be scanned PDF files that adhere to the basic format of a LOR (complete on the letterhead with the stamp and signatures).
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Post
This format is still quite well-liked. The recommendation letters are gathered by the student in sealed envelopes that have been signed and stamped (official letterheads, but necessarily in the official envelope). The student then uses a courier to deliver the recommendation letters to the institution, together with a cover letter that includes the application number, course name, and recommenders' complete details. It is important to note that copies of recommendation letters are unacceptable, and the student must have original recommendation letters for all universities. If the student is applying to multiple universities that require the LORs by post, they should ensure that original LORs are sent to these universities in triplicate.
Maintaining Confidentiality
In all the above methods of communication, confidentiality is of utmost importance. Hence, the recommender must either directly contact the university admission office or the student must send the drafts in tamper-proof sealed envelopes.
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Talk to an ExpertFollowing University Instructions
Regardless of the method you choose to submit the recommendation letters (LOR), the institution will notify you of the format and any necessary dates. The university may occasionally ask you to transmit the information to the recommenders directly and give them their email addresses. Nevertheless, this is very restricted, and recommenders may be asked to print the completed forms, sign them, and seal them before giving them to the student to post. Although it is still necessary to follow the directions, it is beneficial to be aware of the many options.
Choosing the Right Recommender
Choose your recommender carefully; you cannot go wrong with that. The recommender's credibility and ability to provide a strong, detailed recommendation letter can significantly impact your application.
Also Check: LOR Samples for Students
FAQs
What if a university doesn't specify how to submit recommendation letters?
If a university doesn't specify, it's best to inquire directly with the admissions office or check their website for guidance. In most cases, online submission or email are common methods.
Can recommendation letters be sent from personal email IDs?
While some universities accept recommendation letters from personal email IDs if validated, it's generally preferred to use official email IDs for credibility. Always adhere to the university's specific instructions.
Are copies of recommendation letters acceptable?
No, copies are generally not acceptable. Universities usually require original recommendation letters, especially if sent by post. Ensure all documents are in their original form and sealed appropriately.
How should confidentiality be maintained when sending recommendation letters?
Confidentiality is crucial. Recommenders should contact the university admissions office directly or send drafts in tamper-proof sealed envelopes. Students should also follow any specific instructions provided by the university.
What should I do if I'm unsure about the submission process?
Contact the university's admissions office for clarification if you're unsure about the submission process. Understanding and following their instructions is essential to ensure your application is complete and on time.
