Relieving Letter Format with Samples

Relieving Letter Format with Samples

Relieving Letter Format with Samples
Ashma Shrestha

One can’t stick to the same job for years in this fast-changing world. Changing a job is a normal process. Whatever the reason for your resignation, you must fulfil all due responsibilities and notice period. 

Your past employer issues a relieving letter as proof that you have cleared all the formalities for leaving that job. 

A relieving letter is one of the necessary documents your new employer will ask for. This letter plays a vital role in the hiring process. This letter is proof that you are a loyal and responsible person.

Writing a Relieving Letter: Tips

Consider the following while writing a relieving letter:

  • Write the date of issuance at the top of the letter
  • Write the details about the employee under the date of issuance. These details include the employee's full name, job description, department, and company name.
  • Write a subject so that someone reading it finds out the purpose of that letter. You can write a “Relieving Letter”, but mentioning the employee's name is better.
  • “Dear” followed by the employee’s name is an excellent way to start
  • After the opening salutation, say that the company has accepted the resignation. Write about the role and state the last workday of the employee.
  • A thank you statement after this will be perfect. Thank the employee for their contributions to the company
  • Write a simple closing salutation like Sincerely/ with kind regards  
  • Like every other professional letter, put your signature, including your name, your job title, company name and date of signature 

Things to be considered while writing Relieving Letter

  • Write relieving letter on letterhead
  • You can use the statement “To whom it may concern.”
  • Start writing the letter by mentioning that the resignation has been accepted. 
  • Write in professional and straightforward language 
  • Proofread and corrected any grammatical error
  • Don’t make the letter too long 
  • Handover the letter to the employee on a positive note 

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Relieving Letter Vs Experience Letter

Let's see the differences between relieving Letter and an Experience Letter in the table below:

Relieving Letter

Experience Letter

  • This letter informs the acceptance of an employee’s resignation
  • It's about your formalities within the office 
  • This letter can also be addressed to the employee 

  • This letter describes the employee’s experiences. 
  • It's about your performance, behaviour, skills, knowledge and expertise 
  • It is not addressed to the Employee. Instead, it addresses whoever is concerned 

Relieving Letter Format 

Relieving Letter: Format 1 

Date ………………… [Date of Issuance] 

[Name of the Employee]

[Designation of the Employee]


[Company’s Name]

Subject ………………

Dear …………………



Yours Sincerely, 

[Name of Sender]

[Sender’s Position]

[Name of the Company] 

Relieving Letter: Format 2

Date of Issuance 

Company’s Name 

Company’s Address

Subject: Relieving Letter for [ Employee Name]

Name of the Employee
Current Position 


Dear [Employee Name], 

We received your resignation letter dated [Date] for the [Position] in [Company Department] at [Company’s Name]. This letter confirms that we have accepted your resignation, effective from [Mention the date ].

We have attached documents about your salary, benefit and other necessary details. If you have any concerns about this, please get in touch with the HR manager.

Thank you for your contributions to our company, and best wishes for your future.


[Employer’s Signature]

[Employer’s Name] 

[Employer’s Position]

[Company Name]

Date of Signature 

Relieving Letter: Format 3



[Employee Name]



Subject: Relieving Letter

Dear [Employee’s Name] 

This is regarding the resignation letter submitted by you on the [Date]. We want to inform you that your resignation has been accepted and that you shall be relieved from your duties as [designation]  with [company name] effective from [date]. 

Your final settlement will be done within [Duration]. We highly appreciate the contributions you have made to our organisation. We wish you all the best in your future endeavours.



[Name of HR Manager]

HR Manager 


Relieving Letter: Samples

We are Providing some Samples of Relieving letters here. 

Relieving Letter: Sample 1

Date :

[ Employee details] 

Dear [Employee Name ]

This refers to your resignation letter dated [ Date]; we inform you that your resignation has been accepted. You shall be relieved of your duties from [Date] 

We request you to hand over all the office property, including office files and other documents, to the authorized person. 

Your dues, if any, will be settled by the Accounts Department per HR policy and guidelines.


With best wishes,

Yours very truly,

For [Company’s Name]

[Sender’s Name] 


Relieving Letter: Sample 2


[Employee Name}

[Current Position]


Subject: Relieving Order

Dear [Employee Name],  

This is to acknowledge that we received your resignation letter dated [20 March 2015]

We accept it and thank you from our hearts for the contributions you made to the company during your tenure from 20-Aug-2008 to 20 March 2015

We relieve you from the [Designation] with effect from the closing working hours of 20 March 2015

We wish you all the best for your career further. 

Yours Sincerely,


Relieving Letter: Sample 3


{Employee’s Name}

{Employee’s Address}

{City, State, Zip Code}

Subject: Relieving Letter from {Job Designation}

Dear {Mr./Mrs./Ms. Last Name},

Upon receiving your resignation letter on {date}, the board meeting has decided to accept your request to leave {office name}. We really appreciate the time you spent with us for the last {duration}.

We wish you all the best in your future endeavours.


{Your Name}

{Your Signature}

Relieving Letter: Sample 4



Employee name_______________

Employee Code / No.___________

Current Designation:___________

Residential Address:____________

Subject: Relieving Order Letter

Dear (Employee Name)

Concerning your resignation letter from the post of [Post Name] dated [Date], we would like to inform you that the management has accepted your resignation.

We want to tell you we have already received a Clearance Report from the Concerned Department with your final settlement. 

Hence, we now relieve you from all your services with our organization with effect on [Last date of Employment].

Thank you for your association with our company. All the best for your future.   

Yours Sincerely,

For (Company Name )


Name of the employer with Designation


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